Fleet Management Software

Fleet management software is quoted per project because cost tracks your vehicle count, whether GPS hardware is included, the number of depots, and which modules you need — trip sheets, fuel, maintenance, driver payroll or freight billing. A 15-truck single-depot rollout and a 200-vehicle multi-state one are different builds entirely. Indian market rates for fleet platforms are commonly structured as a per-vehicle monthly fee plus a one-time setup charge; that is a general market pattern, not a Convertrix rate. Send us your fleet size and routes and we will scope it.

Timelines depend on fleet size and how much data you are migrating. A small single-depot fleet on standard modules goes live faster than a multi-state operation with custom freight billing and existing tracker integrations. The bulk of the calendar usually goes to hardware fitment across vehicles and getting drivers using the mobile app, not the software build. We commit to a dated plan after a scoping call rather than quoting a generic go-live window.

In most cases yes. We integrate with existing GPS and telematics devices over their vendor API or data feed rather than forcing a hardware swap, and we push fleet costs into your accounting system — Tally, Zoho Books or an existing ERP — so fuel, tyres, repairs and driver payments land in the books without re-entry. Where a tracker is locked down and exposes no API, we tell you that upfront during scoping instead of discovering it mid-build.

Yes. The compliance module holds expiry dates for insurance, fitness certificate, PUC, national and state permits, road tax and driver licence, and escalates reminders before each lapse so a vehicle is not detained at a checkpost. Freight invoicing supports GST with the correct place-of-supply treatment for interstate trips. E-way bill and FASTag toll data can be pulled in where your provider exposes it, so toll spend sits against the trip rather than in a separate statement.

Every rollout includes driver and dispatcher training, because fleet software fails on adoption rather than features — if drivers do not log fuel and trip ends in the app, the reports are empty. After go-live you get a support window covering bug fixes, report tweaks and help onboarding new vehicles and drivers. Ongoing maintenance and hosting are agreed separately so you are not locked into a bundle you do not need.