School/College Management Software

Every deployment is quoted individually, because cost tracks student count, number of campuses, which modules you need, and whether you host in the cloud or on your own servers. As a general market range in India, institutional ERP runs from a per-student annual subscription to a one-time build in the low lakhs. That is the market, not a Convertrix rate. Send us your student numbers and the modules you actually need, and we quote against that.

A single-campus school running the core modules (admissions, fees, attendance, exams) typically goes live in a few weeks to a couple of months. Most institutions start mid-session with fee collection and attendance instead of waiting for every module. Multi-campus colleges with affiliation reporting, hostel and transport take longer. The real timeline driver is data migration: last year's student records, fee heads and staff lists usually need cleaning before import.

Yes. Fee collection and expense entries can be pushed to Tally or your existing accounts software, biometric and RFID devices can feed the attendance module, and payment gateways handle online fee payment with automatic receipt generation. SMS and WhatsApp gateways connect for fee reminders and result notifications. Where an existing system has no usable API, we agree a scheduled file exchange instead, which is slower but avoids rebuilding what already works.

Yes. Parents get a portal or app showing attendance, fee dues and receipts, exam results and circulars, so the office stops fielding the same phone calls. Students see timetables, assignments, internal marks and hall tickets. Teachers mark attendance, enter marks and publish notices from their own login with role-based permissions. Regional language labels on the parent side are worth asking for if many of your parents are not comfortable reading English.

Support after go-live covers admin training, a session-start checklist, bug fixes and help through the first fee cycle and first exam cycle, since those are when problems surface. Ongoing support is an annual maintenance arrangement covering updates, backups, and board or university reporting format changes. Your student and fee data stays yours, and if you host on-premise you hold the database outright.